Muhammad Rafi Aamiri on
Tuesday, July 8, 2014
In simple word Credit Memo is used to reduce the
balance due for a transaction , Debits Memo that we assign to a customer to
collect additional charges like freight charges, taxes or finance charges.
Credit memo to Decrease and Debit memo to Increase our receivable.
DEBIT MEMO In AR , Debit
memo is issued to a customer to increase his liability. For example , if
the customer was not charged with freight charges and we need to add them to
his liability, as we can’t prepare one more invoice for the freight charges. We
prepare a debit memo.
Debit memo
information is stored in
RA_CUSTOMER_TRX_ALL, the type of transaction a particular row
represents can be found out from the field class of AR_PAYMENT_SCHEDULES_ALL by
linking the CUSTOMER_TRX_ID field in the two tables.
Debit memo
is usually not linked to any other Invoice like credit memos; the whole idea
behind creating a debit memo is to increase the customer outstanding balance.
CREDIT MEMO Credit memo is
issued when the customer is over invoiced, that customer ‘s charged more than
what customer should have been charged. Credit Memos with negative amount are
typically used for crediting the customer’s account with some balance. Credit
memo information is also stored in RA_CUSTOMER_TRX_ALL
Credit memo
can be created in two different ways; the idea behind creating a credit
memo is to reduce the customer invoice balance.
Example
of scenario in which a Credit Memo is created
Say you have created an invoice of $5000 for a customer ABC and have sent it across.
Later upon receiving the goods, customer realized one of them worth $1000 is
defective and had to return it. We have already issued an invoice of $5000 but
now we are supposed to charge them only $4000 because of the refund of $1000
for the defective piece. In such a situation, we create a credit memo of $1000
and apply to the invoice of $5000 to bring down its balance to $4000. We again
send the credit Memo note to the customer to let them know that they have to
pay us only $4000.
Credit Memo can be created in two ways
1. Manually creating a credit memo like any
other AR manual invoice.
- Invoice Class: Credit
Memo
- Invoice Type: OM
Credit Memo, Credit Memo
2. Querying an existing AR Invoice and
calling the Credit function from Actions menu
Query the AR Invoice for which you want to create a credit
memo
- Click on “Actions menu”
- Specify the “Reason for
Credit Memo”
- Enter the Line % for Credit
memo (Eg: 25% entered)
- Enter the Tax % for Credit
memo (Eg: 10% entered)
- Click the Save button